Sponsorship Form

About Your Organisation

1. Name of Event/Conference:(Required)

2. Business/Organisation name:(Required)

3. Type of Organisation:(Required)

(Registered Company, CIC, Registered Charity Partnership, Sole trader, Trust, other etc)

4. Registered Company Number/ Charity Number (if applicable):

5. Registered Address:(Required)

Street Address Address Line 2 City County / State / Region ZIP / Postal Code Country

6. Trading Address (if different to your registered address):

Street Address Address Line 2 City County / State / Region ZIP / Postal Code Country

7. Website

8. Social Media Accounts

Include all active social media accounts

About You

9. Lead Contact(Required)

10. Job Title/Role(Required)

11. Email(Required)

12. Contact Number(Required)

13. Brief description/overview of your business/organisation

Max 200 words

About Your Event

Please use this section to tell us about your event. If some details are not known yet, please provide estimations. TVCA is keen to play an active and supportive role in the planning of your event. Support could be through providing local knowledge and recommendations. For example, local suppliers to support the delivery of your event or hotel recommendations and, in some cases, corporate rates.

14. Please provide a short outline of your event(Required)

Please include the purpose of the event, outline of activities and target audience. (Max 500 words)

15. Is this a one-off event or recurring event?(Required)

16. If this is a recurring event, how often does it take place and is there an opportunity for Tees Valley to continue to host the event?

Max 200 words

17. Date(s) of event

From

Date(s) of event

To

18. If dates of event not known, please indicate when you are likely to hold the event

19. Location(s) of event(Required)

If the event location / venue is not yet secured, please advise if you need some support with identifying this and the type of setting you are looking for. Max 200 words.

20. Will the event be live-streamed/contain online elements? If so, please provide details(Required)

Max 200 words.

21. If not already based here, why have you chosen to host your event/conference in the Tees Valley?(Required)

Max 500 words.

22. How will you market the event/conference to your audiences? Please provide details of your marketing strategy and key methods of communication.

Max 2000 words.

23. Do you require support in recruiting any volunteers/ambassadors for your event? If so, how many volunteers will you need?

Risk Register

Please list up to 6 key risks to successful delivery of the conference/event.

Risk

Probability (Low/Med/High)

Impact (Low/Med/High)

Risk Management Plan/Mitigation

Delegates

24. Number of delegates expected:(Required)

25. Will delegates be staying overnight in the Tees Valley?(Required)

Yes

No

26. How many nights on average?

27. If yes, approximately how manytotal bed nights do you anticipate the event generating?

28. If known, please provide a % breakdown of where delegates will be attending from(Required)

For example, Tees Valley (Darlington, Hartlepool, Middlesbrough, Redcar & Cleveland, Stockton-on-Tees), North East, Rest of the UK or Overseas. Max 200 words

29. How do you expect the majority of delegates to travel to the Tees Valley, or local delegates, to the event?

Max 200 words.

30. Do you require any travel advice or support in moving delegates around the region?

Finance and Suppliers

31. Total cost of event/conference (£)(Required)

32. Cost for delegates (£)(Required)

33. Request from the TVCA (£)(Required)

Please note sponsorship investment will not normally exceed 30% of total cost of the event, except in exceptional circumstances.

34. Total other sponsorship you are expecting to secure/have secured. Please list and detail whether secured / not secured and date expected to secure it.(Required)

Max 200 words

35. Total earned income you are expected to generate (£)(Required)

36. Please list any suppliers you will be using, where they are based and the services they will be providing.(Required)

TVCA strongly encourages the use of Tees Valley based suppliers. If you require any support in procuring the services of local suppliers, please use this section to detail. Max 500 words.

37. If you are planning or considering any visits, activities or local study trips for delegates, please provide details(Required)

Max 200 words.

38. Please provide details of any other support you may require in planning and delivering your event(Required)

TVCA may be able to provide some practical support or connect you with other organisations. Max 500 words.

Return on Investment - What do we get back in return?

Return on Investment

Return on Investment(Required)

As a sponsor of the event, please provide details on benefits for TVCA and the wider Tees Valley region. Please consider economic impact of your event, promotional opportunities, e.g., TVCA/Visit Tees Valley logo placement and, place marketing. Max 500 words.

Evaluation

Please provide an outline of how you will evaluate the success/impact of your event.(Required)

Please note that TVCA is keen to be involved in the evaluation of the event to understand the visitors’ perceptions and the economic impact of hosting your event in the Tees Valley. Max 500 words

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